WEB-BASED INTEGRATED SCHOOL MANAGEMENT SOFTWARE
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How to Login |
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How to Start the Web Server |
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How to Login |
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Staff Basic Information |
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Academic Qualification |
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Professional Qualification |
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Emploment History |
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Staff Promotions |
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Fees Payment Reports |
User Manual - Word Document |
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Transactions and Accounts |
User Manual - HTML |
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Students Reports |
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Staff Reports |
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Miscellaneous Reports |
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Startup Procedures |
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1.
On the desktop locate EasyPHP shortcut icon |
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How to Login |
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1. Open a
web browser on you computer eg. Internet Explorer, Firefox, Netscape,
Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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ISMS System Overview |
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Immediately you log in you will be provided with the control center with the menus below. The menu assigned you is based on your user rights and permissions which is linked to your function. For example, a teacher sees only information regarding entering of results and continuous assessment. |
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The Menu Bar |
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The menu
bar is at the top of the screen comprising of: Note: |
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Settings |
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Settings Menu |
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This
menu is use to change/edit user’s and the school’s basic
information. All the menus here will not be available to all the users. |
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User Right |
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In the system we have Level 1 through to Level 9 user rights. The table below shows all the user rights. User Level Rights Assigned |
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How to Assign User Right |
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This
is done by the System Administrator. |
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How to change user information |
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1.
Select Settings |
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How to change user Password |
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1.
Select Settings |
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How to Perform Administrative Task |
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1.
Select Settings |
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How to Edit User Information |
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1.
From A above, Click Users link |
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How to setup site Information |
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From A above, Click Options link |
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How to Create New Admins |
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1.
From A above, Click Admins link |
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How to send Email to all Users |
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1.
From A above, Click Email All Users link |
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How to Change the School’s Information |
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1.
Select Settings |
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How to Logout from the System |
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7.
Select Settings |
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Students |
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Students Menu |
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This menu is used to enter/edit/delete students’ basic information, promotions of students from one class to another or from one term to another, and entering students’ cumulative records. To use a menu just click on it. |
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Students Details Menu |
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Lets
us look at the details of the Students Details Menu. This is where
we add new student or edit existing student. |
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To
Search for a Student |
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1.
To search for a student using admission number, type the Admission
No in the box provided and click Search |
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New Student Record |
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1.
Click on |
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To Update Student Record |
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Click on under Actions column. A window opens up
with the student’s existing information |
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To Delete Student |
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1.
Click on |
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To View Student |
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Click on under Actions column. A window opens up with the student’s
existing information. |
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Note: |
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Incorrect
data concerning a student may result in wrong bill totals for the
student. It will also affect the student’s Terminal reports.
It is, therefore, important to check the correctness of your students
records |
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Promotion of Students |
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Under this menu, you can promotion of students from one class to another or from one term to another.Promotion is done from the upper classes to the lower classes |
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How to Promote Students |
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Click on Students Course consists of Nursery Status consists of Continuing |
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Students Cumulative Records |
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This
menu is used to enter detailed information about the student. To access
the menu |
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Personal Details |
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1.
Select the Personal Details sub menu |
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Father Details |
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1. Select
the Father Details sub menu |
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Mother Details |
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1.
Select the Mother Details sub menu |
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Guardian Details |
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1.
Select the Guardian Details sub menu |
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Significant Data |
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6. Select
the Significant Data sub menu
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Physical Development |
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1. Select
the Physical Development sub menu
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Interest/Vocation |
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Prizes Won |
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Attendance |
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1. Select
the Attendance sub menu
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Special Talents |
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1. Select
the Special Talents sub menu
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Class Achievements |
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1. Select
the Class Achievement sub menu
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Future Plans |
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Handicaps |
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Health Record |
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1. Select
the Health Record sub menu
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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Bills Process |
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Bills Process Menu |
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This menu is used to setup, create and generate students’ bills. All the Regular Fees, Optional Fees, Particular Fees, Scholarship, Book List are setup here. The bill is processed and printed under this menu. The submenus are as follows: |
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Regular Fees | |
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1. To search
for regular fees for a particular class, type the name of the class
in the box provided and clicks Search. 2. To add a record, click on under Actions column. A window opens up. Type the data, most often from the Application form. Click Add. 3. Fees can be copied and pasted. To copy a fee of a class and paste for another class, type in the Copy From box the fee to be copied. Type in the Copy To box the class you are copying to. Select the appropriate Site and Level. Site 1,2,3,4 represents various levels of fees paid by students even in same class, such as fees paid by foreigners may be higher than that of the citizens. 4. To update a record, click on under Actions column. A window opens up with the student’s existing information. Make changes as required. Press Update button. 5. To delete a record, click on under Actions column. A window opens up with the student’s existing information. Press Comfirm Delete button. Please note that you cannot undo records you have deleted. 6. To view a record, click on under Actions column. A window opens up with the student’s existing information. Choose Close button after viewing. Note that you cannot edit the record when you are in viewing mode. 7. To view all the regular fees, click on Browse button. |
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Optional Fees | |
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1. To search
for optional fees for a particular class, type the name of the class
in the box provided and clicks Search. 2. To add a record, click on under Actions column. A window opens up. Type the data, most often from the Application form. Click Add. 3. To update a record, click on under Actions column. A window opens up with the student’s existing information. Make changes as required. Press Update button. 4. To delete a record, click on under Actions column. A window opens up with the student’s existing information. Press Comfirm Delete button. Please note that you cannot undo records you have deleted. 5. To view a record, click on under Actions column. A window opens up with the student’s existing information. Choose Close button after viewing. Note that you cannot edit the record when you are in viewing mode. 6. To view all the optional fees, click on Browse button. |
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Particular Fees |
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To search for particular fees for a particular class, type the name
of the class in the box provided and clicks Search. |
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To search for scholarship fees for a particular class, type the name
of the class in the box provided and clicks Search. |
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Book list |
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To search for Book list fees for a particular class, type the name
of the class in the box provided and clicks Search. |
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Bill Processing |
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To process the bills, all the above fees MUST be setup. This includes Regular Fees, Optional Fees, Particular Fees. In addition, make sure the data entered in the students records are correct. 1. To search for a student in the already existing bill table, type
the Admission No in the box provided and click Search button. |
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Bill Printing |
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Assessment |
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Assessment Menu |
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This menu is used to enter and print students’ continuous assessments, score sheets and other academic record. |
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Subject Setup |
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1. Select
Assessment menu |
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Teacher/Subject Setup |
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1.
Select Assessment menu |
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Grading System Setup |
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1.
Select Assessment menu |
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Score Sheet Creation |
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To process the score sheet, Subject Setup, Teacher/Subject Setup and the Grading System Setup MUST be setup correctly. In addition, make sure the data entered in the student’s records are correct. 1. Select Assessment menu |
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Detailed Assessment |
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This menu enables you to enter all the Class Assignments, Class Tests, Home Work and the Exams Score.
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Abridged Assessment |
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This
menu enables you to enter only the Class Mark and
the Exams Score. |
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Additional Information |
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This
menu enables you to enter other terminal report information such as
Attitude, Conduct, Teachers Remark, Head Teachers Remark, etc. For instance we can use Scores Sheet submenu to print the following. |
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Staff Information |
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Staff Info Menu |
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Use this menu to collect information about all staff in the school. Staff’s family data, academic and professional qualification, staff promotions overtime, etc. |
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Transactions |
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Transactions Menu |
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This
menu consists of three main items. The screen is as below: |
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Staff Payroll Submenu |
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Under this the tax and loans tables must first be set up before running the payroll. The payroll details are as presented |
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Fee Payments Submenu |
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Fees
can be paid in four modes. |
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Single Posting |
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Use
the menu below to collect fees in Cedis. The accounts involved are
Cash A/C or Bank A/C and Fees A/C. You will not have to select the
accounts. The system picks them automatically. |
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Batch Posting | |
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Use the menu
below to collect fees in Cedis. Monies are distributed into many various
accounts. You will have to select the accounts. The procedure is as follow: 1. Select Transaction/Fee Payments/Batch Posting 2. Type the student’s number and click the Search button 3. The students name and balance are displayed when found. 4. Type the narration, select Cheque if student is paying cheque, state the cheque number 5. Type the account number memo code or search for the account number by following A/C Lookup hyperlink. 6. Click on the Find button to display the account name. 7. Type the amounts being paid for. The total of all the credit amounts must be the same as the debit amount. 8. Click the Payment button. 9. When prompted on the successful transaction, click on Ok button. 10. Click on the Printer icon to print the receipt. |
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When the fees are posted, we can print the receipt as below: |
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Foreign Currency Posting |
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Use
the menu below to collect fees in foreign currency. The accounts involved
are Cash A/C or Bank A/C and Fees A/C. You will not have to select
the accounts. The system picks them automatically. |
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Batch Foreign Currency |
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Use
the menu below to collect fees in foreign currencies. Monies are distributed
into many various accounts. You will have to select the accounts.
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Fee Payment Listing |
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We can also print/view Daily fee collections, Periodic fee collection, account balances, Cheque transactions, postdated cheques, etc. By selecting Daily Fee Collections submenu you can print/view the daily fees(cash/cheque) collected and the foreign currency. |
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Other Transactions Submenu (Payables/Petty Cash and Receivables) |
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This submenu is used for monies paid by the school such as utility bill, salaries, and purchases of any sort. It can also be used to receive any other income apart from school fees. This can be donations, etc. |
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Uses of
Payables/Petty Cash |
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2. To pay from Petty Cash A/C 3. Send cash to bank 4. Withdraw money from bank 5. Pay salaries and wages 6. To pay for a Utility Bill |
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Uses of
Receivable |
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2. Donation of cash to the school |
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Accounts |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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Maintenance |
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How to Start the Web Server |
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1.
On the desktop locate EasyPHP shortcut icon |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
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1.
Start isms Application in Web browser |
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How to Login |
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How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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How to Create Your Own User Account |
|
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1.
Start isms Application in Web browser |
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|
|
How to Login |
|
|
How
to login When logged in, you will be provided with the window with the following
links. |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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Scheduler |
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How to Start the Web Server |
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1.
On the desktop locate EasyPHP shortcut icon |
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How to Login |
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1.
Open a web browser on you computer eg. Internet Explorer, Firefox,
Netscape, Opera, etc. |
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|
|
How to Create Your Own User Account |
|
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1.
Start isms Application in Web browser |
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|
|
How to Login |
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|
How
to login When logged in, you will be provided with the window with the following
links. |
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Reports |
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Help |
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